Project Officer

Bidibidi Refugee Settlement Yumbe Uganda - ICSS/001UG/2023

                                                                                               Date: 28th December 2028

CALL FOR APPLICATION: ADVERT CODE: ICSS/001UG/2023
JOB TITLE                                 :      PROJECT OFFICER
NUMBER OF POSITION     :      ONE (1)
DUTY STATION                     :      BIDIBIDI REFUGEE SETTLEMENT
REPORT TO                              :      PROGRAM MANAGER
POSITION OPEN DATE      :      28th December 2022
CLOSING DATE                     :      15th JANUARY 2023
EXPECTED START DATE  :       1st FEBRUARY 2023
CONTRACT DURATION  :      1 YEAR (WITH POSSIBLE
EXTENSION FOR 2 YEARS MORE)

About I CAN South Sudan

I CAN South Sudan (ICSS) is a multi-sector Non-Governmental Organization devoted to advancing the well-being of Internally Displaced Persons (IDPs), Returnees and Refugees, with a special focus on vulnerable children and women. I CAN South Sudan is a Refugee-Led Organization registered in Uganda's Bidibidi Refugee Settlement in Yumbe District. The organization has expanded its services to South Sudan and is registered as a national organization and having coordination offices Juba, Ibba, Yambio, and Ezo.

With funding from COHERE, OXFAM & MERCY CORP, I CAN South Sudan is looking for a highly skilled, competent, proactive and self driven individual for the Position of Project Officer to run these projects in Bidibidi Refugee Settlement.

The contract for this position is fix term/definite contract with possibility of extension for 2 years and beyond based on satisfactory performance and funding availability.
Job Description

Job Description
I CAN South Sudan seek to recruit a Project Officer for Bidibidi Refugee Settlement Zone 1. With Supervision from the Program Manager, the successful candidate will lead multiple projects and will be responsible for planning, Financial Controls, timely and quality reporting, Logistical coordination and perform all other duty in line with their position

Duties and Responsibilities
Development of Project Documents
  • Planning and designing project implementation plans, proactively monitoring its progress, resolving emerging issues and initiating correct actions
  • Establish and implement quarterly MEAL Plans in collaboration with the MEAL Officer
  • Coordinate with I CAN South Sudan management, partners, external stakeholders and field staff to provide timely updates and appropriate support when needed
  • Support technical proposal developments, reporting guidelines and donor requirements with support from Program Manager and Management
  • Develop and adopt project governance arrangements ensuring effective and quality assurance and the overall integrity of the project-focusing inwardly on the internal consistency and outwardly on its coherence with infrastructure planning, interface with other programs and corporate, technical and specialist standards
Project Management and Implementation
  • Take lead in project implementation, coordination and planning of smooth running of the project including casual staff hiring, logistical coordination in close coordination with Logistics Officer and Program Manager
  • Manage Project Budgets, monitoring its performance including expenditure and value for the money, timeline submission of invoices, salary incentives for payments
  • Ensuring the delivery of new products or services with the project plan and governance arrangements
  • Ensuring the Child Protection and gender sensitivity and environment is observed in the project
  • Prepare and submit quality progress and technical reports, (weekly updates, monthly reports, quarterly and annual)
  • Ensure collection of accurate data of the project output by MEAL Officer is done timely in line with project monitoring plan
Supervision and Technical Backstopping
  • Supervise all projects staff in Bidibidi and at field level and ensure that staff perform their duties towards achievement of the project and outputs
  • Conduct capacity strengthening training for project staff on quality programming standards reporting procedures, D no harm principles, Humanitarian Core Standards and Accountability to affected population
Liaison and Coordination with other stakeholders
  • Represent I CAN South Sudan at all sector meetings and every other program related coordination forums both online and physically at National and international level to share learning outcomes from the project
  • Managing communications with all stakeholders including OPM, UNHCR, IRC and ensure effective delivery of project items, smooth staff travels and monitoring of project outputs by stakeholders
  • Create synergies with UN agencies, INGOs, NNGOS, RLOs who their work are compatible with our mission and are from same sector on sector related learning, challenges and suggest mitigation measures to improve outcomes, ignite partnership and create space for showcasing best practices
Qualification
  • Holds a Bachelor Degree in Development studies, Child Protection, Public Administration, Social Science and Business Management
  • At least 3 years working experience in same or similar position
  • Experience working in a remote Humanitarian Settings and with Refugees
  • Should be between 30-45 years old
Other Qualifications
  • Good written and verbal communication skills
  • Experience in modern proposal writing
  • Excellent Report writing skills
  • Excellent critical thinking and good decision making
  • Previous experience managing multiple projects
  • Proficiency in computer skills
Personal Competencies
  • Good communication skills: ability to share information, collect feedback on changing priorities and procedures, give constructive criticism, speak clearly, writes effectively to persuade any situation, listens to others with interest to help with ideas and demonstrate the ability to build relationship with and outside the organization based on trust and professionalism
  • Ability to multi task: The ability to demonstrate interest in improving relevant skills, planning and organizing , setting clear achievable goals with project priorities, handle multiple tasks and assignments, prioritizing more important tasks and maintain a good sight on others, timely reporting any barriers to tasks completion immediately
  • Teamwork: Work in collaboration with others, delegate task and responsibilities, actively make team decisions in the organization to achieve project tasks that contribute to organization’s vision, Mission, and goal, welcome diversity and willing to embrace everyone regardless of who they are, willing to learn from others, accept criticism and open up to adjustment and able to handle working pressure and maintain same spirit of work
Application process
Submit soft copy of your application letter, an updated CV and 3 referees with copies of your key academic documents electronically to icankids829@gmail.com or apply through our website www.icansouthsudan.com

Deadline 
Deadline for receiving application is 6th January 2023. I CAN South Sudan’s value is diversity and hence we welcome application from all regardless of Gender, Tribe, Religion and nationality. Female candidate are strongly encouraged to apply
I CAN South Sudan is committed to Zero tolerance for Fraud and Sexual Exploitation and Abuse and hence all application and recruitment process is free of charge. Report any misconduct to icankids829@gmail.com or 0774857262

Note
Only selected applicants will be contacted for interview
Submitted copies of academic documents will NOT be returned to the applicant after review and will be well protected
​​​​Qualification
  • Holds a Bachelor Degree in Development studies, Child Protection, Public Administration, Social Science and Business Management
  • At least 3 years working experience in same or similar position
  • Experience working in a remote Humanitarian Settings and with Refugees
  • Should be between 30-45 years old
Other Qualifications
  • Good written and verbal communication skills
  • Experience in modern proposal writing
  • Excellent Report writing skills
  • Excellent critical thinking and good decision making
  • Previous experience managing multiple projects
  • Proficiency in computer skills
Personal Competencies
  • Good communication skills: ability to share information, collect feedback on changing priorities and procedures, give constructive criticism, speak clearly, writes effectively to persuade any situation, listens to others with interest to help with ideas and demonstrate the ability to build relationship with and outside the organization based on trust and professionalism
  • Ability to multi task: The ability to demonstrate interest in improving relevant skills, planning and organizing , setting clear achievable goals with project priorities, handle multiple tasks and assignments, prioritizing more important tasks and maintain a good sight on others, timely reporting any barriers to tasks completion immediately
  • Teamwork: Work in collaboration with others, delegate task and responsibilities, actively make team decisions in the organization to achieve project tasks that contribute to organization’s vision, Mission, and goal, welcome diversity and willing to embrace everyone regardless of who they are, willing to learn from others, accept criticism and open up to adjustment and able to handle working pressure and maintain same spirit of work
Application process
Submit soft copy of your application letter, an updated CV and 3 referees with copies of your key academic documents electronically to icankids829@gmail.com or apply through our website www.icansouthsudan.com

Deadline 
Deadline for receiving application is 6th January 2023. I CAN South Sudan’s value is diversity and hence we welcome application from all regardless of gender, tribe, religion and nationality. Female candidate are strongly encouraged to apply
I CAN South Sudan is committed to Zero tolerance for Fraud and Sexual Exploitation and Abuse and hence all application and recruitment process is free of charge. Report any misconduct to icankids829@gmail.com or 0774857262

Note
Only selected applicants will be contacted for interview
Submitted copies of academic documents will NOT be returned to the applicant after review and will be well protected
Duties and Responsibilities
Development of Project Documents
  • Planning and designing project implementation plans, proactively monitoring its progress, resolving emerging issues and initiating correct actions
  • Establish and implement quarterly MEAL Plans in collaboration with the MEAL Officer
  • Coordinate with I CAN South Sudan management, partners, external stakeholders and field staff to provide timely updates and appropriate support when needed
  • Support technical proposal developments, reporting guidelines and donor requirements with support from Program Manager and Management
  • Develop and adopt project governance arrangements ensuring effective and quality assurance and the overall integrity of the project-focusing inwardly on the internal consistency and outwardly on its coherence with infrastructure planning, interface with other programs and corporate, technical and specialist standards
Project Management and Implementation
  • Take lead in project implementation, coordination and planning of smooth running of the project including casual staff hiring, logistical coordination in close coordination with Logistics Officer and Program Manager
  • Manage Project Budgets, monitoring its performance including expenditure and value for the money, timeline submission of invoices, salary incentives for payments
  • Ensuring the delivery of new products or services with the project plan and governance arrangements
  • Ensuring the Child Protection and gender sensitivity and environment is observed in the project
  • Prepare and submit quality progress and technical reports, (weekly updates, monthly reports, quarterly and annual)
  • Ensure collection of accurate data of the project output by MEAL Officer is done timely in line with project monitoring plan
Supervision and Technical Backstopping
  • Supervise all projects staff in Bidibidi and at field level and ensure that staff perform their duties towards achievement of the project and outputs
  • Conduct capacity strengthening training for project staff on quality programming standards reporting procedures, D no harm principles, Humanitarian Core Standards and Accountability to affected population
Liaison and Coordination with other stakeholders
  • Represent I CAN South Sudan at all sector meetings and every other program related coordination forums both online and physically at National and international level to share learning outcomes from the project
  • Managing communications with all stakeholders including OPM, UNHCR, IRC and ensure effective delivery of project items, smooth staff travels and monitoring of project outputs by stakeholders
  • Create synergies with UN agencies, INGOs, NNGOS, RLOs who their work are compatible with our mission and are from same sector on sector related learning, challenges and suggest mitigation measures to improve outcomes, ignite partnership and create space for showcasing best practices
Apply Now